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Frequently Asked Questions

  1. What are the supporting documents required to obtain a Civil Marriage License?
  2. What are the supporting documents required for first time registration to the Municipal Roll (unregistered persons)?
  3. What are the supporting documents required to transfer the records of Unmarried persons?
  4. What are the supporting documents required to transfer the records of Divorced persons?
  5. What are the documents required to amend the place of birth, religious denomination or other Registry record details?
  6. What are the supporting documents required to change family name?
  7. Am I obliged to enrol to the Male register?
  8. What is required for the registration of foreign nationals following their naturalisation or re-naturalisation?
  9. What is required to transfer my records to another municipal roll?
  10. What are the supporting documents required to register a birth?
  11. What are the supporting documents required to register my wedding?
  12. What are the supporting documents required to register a death?
  13. What are the supporting documents required to register a divorce?
  14. What are the supporting documents required to obtain a license to establish and run a shop?
  15. What are the supporting documents required to obtain permission to occupy public areas with seating arrangements and merchandise?
  16. What is required to obtain permission to temporarily occupy pedestrian areas with building materials?
  17. What is required to obtain a Property Tax Certificate?
  18. What is required to obtain an Exhumation License?
  19. What is required to obtain water supply to a property?

 

 


What are the supporting documents required to obtain a Civil Marriage License?

The marriage certificates are issued separately for each spouse from their Municipality of residence.

During the wedding ceremony, the soon-to-be-wed must have their identity cards or passport as well as two adult witnesses (who could also be related to them) with their identity cards.
For information contact the relevant office of the Municipality of Vathi.

Residents of the Municipality of Vathi - Greek Nationals::
1. Application (application forms can be obtained from the City Hall).
2. Birth Certificate.
3. A declaration form of law 1599/86 stating that:

  1. The soon to be wed has no impediment to the marriage according to articles 1350, 1351, 1352, 1354, 1356, 1357, 1360 of the Civil Law.
  2. The soon to be wed is being wed for the first or second time etc.
  3. The soon to be wed is resident at the Municipality of Vathi (the signature on the declaration form must be authenticated).
4. Marriage Certificate along with divorce papers or death certificate, in the case of previous marriage.
5. Public notice of the wedding in a daily local newspaper.
6. A stamp voucher of �15 from the Public Finance Office.

Residents of the Municipality of Vathi - Foreign Nationals:
1. Application (Application forms can be obtained from the Local Authority Offices).
2. A permit of residence in Greece (without a permit of residence in Greece, a marriage license cannot be issued for a civil wedding, according to article 31, L. 1975/91).
3. Birth certificate (certified translation to Greek).
4. Certificate from the Consulate of their country of origin in Greece that they have no impediment to the marriage (certified translation to Greek).
5. A stamp voucher of �15 from the Public Finance Office.

Foreign Nationals resident abroad:
In this case, the marriage licences are issued by the relevant Authorities of their country of residence and must be translated and certified by the Greek Consulate of their country or by the Translation Service of the Foreign Office in Athens.

Greek Nationals resident abroad:
In this case, the marriage licences are issued by the Greek Embassies or Consulates of their country of residence.

What are the supporting documents required for first time registration to the Municipal Roll (unregistered persons)?
  1. Birth certificate and if not available due to a justified cause (e.g. destruction of the records), the transcript of negative response from the Registry Office of the place of birth as well as any other supporting document (christening record, school certificate) that proves the age of the said man or woman.
  2. Proof of enrolment to the Male Register and/or the Municipal Rolls. Certificate of marital status of parents with full details. If no such certificate is available, then the marriage certificate of the parents, proof of enrolment of the father to the Male Register and the Municipal Roll with full details and proof of enrolment of the mother to the Municipal Roll with full details is required (in the case where they are not citizens of the Municipality of Vathi).
  3. Solemn declaration (the form can be obtained from the relevant department) stating that the said person is not registered in the Municipal Roll of any local authority in the country.
  4. Declaration form of article 8, Law 1599/86 stating that the said person is not married. If married, the marriage certificate is required along with his or her birth certificate as well as that of the spouse.
  5. Application to enrol as unregistered (application forms can be obtained from the relevant department).


What are the supporting documents required to transfer the records of Unmarried persons?

  1. Proof of enrolment to the Male Register and/or the Municipal Roll with full details.
  2. Certificate of place of residence by the Local Authority confirming a minimum of two years of residence in the Municipality of Vathi.
  3. Declaration form of article 8, Law 1599/86 stating that the said person is not married.
  4. Application for transfer of records (application forms can be obtained from the relevant department).

What are the supporting documents required to transfer the records of Divorced persons?

  1. When registered as divorced in any Municipality or Community, certificate from the Municipality or Community with full details including the details of the former spouse and of any the children as well as the divorce documents (the decree nisi and the bill of divorcement in case of church wedding or the decree absolute in case of a civil wedding).
  2. When the said person is not registered as divorced in any Municipality or Community, certificate of marital status from the Municipality or Community where it is registered as well as the divorce documents (bill of divorcement and decree nisi with waiver of legal action included).
  3. Certificate of place of residence by the Local Authority confirming a minimum of two years of residence in the Municipality of Vathi.
  4. Private agreement and the decree specifying the custody arrangements for underage children for either consensual or non-consensual divorce.
  5. Application for transfer of records (application forms can be obtained from the relevant department).

What are the documents required to amend the place of birth, religious denomination or other Registry record details?

a. An appropriately adapted certificate, issued by the mayor or reeve, regarding the enrolment to the male registers and/or the municipal rolls of the person that has erroneous records.
b. Relevant excerpt of birth certificate pointing to the amendment in the record. In those cases where a birth certificate is not available, the following apply (as above):

  1. Certificate by the minister, from the christening archives of the Church, stating the name given at christening, or similarly by the religious functionary, from the kept books of births of a mosque or synagogue stating the name given at the time of birth or circumcision.
  2. Solemn declaration of each individual that acts as a guardian or god-parent as to the given name, or in absence of the declaration, a personal statement of the said person as stipulated by Law 1599/1986.

What are the supporting documents required to change family name?

The supporting documents specified in the decree 78810/18.12.1984 (FEK 14/14.1.85 vol. b') issued by the Under-secretary of the Home Office according to Law 2573/1953, "on changing and assuming family name, father's name or mother's name".
Assuming family name, father's name or mother's name:
For the special cases specified in the above decree no 78810/18.12.1984 of the Under-Secretary of the Home Office:

a. Application of the interested party or, in the case of a minor, of any individual that acts as a guardian.
b. Relevant excerpt of the birth certificate of the said person.
c. Certificate issued by the mayor or reeve, regarding the existence of the said person in the male register and/or the municipal roll.

Change of records due to acknowledgement of an out of wedlock child:
a. Application of the acknowledged person or, if the said person is underage, of the guardian.
b. Authenticated copy of the deed or will in the case of wilful acknowledgement, or the decree of acknowledgement in the case of a judicial decision.
c. Relevant excerpt of the amended birth certificate.
d. Certificate issued by the mayor or reeve of the local authority, regarding the enrolment of both the acknowledged and the acknowledging person.
Change of records due to adoption:
a. Application by the adopted or, in the case of a minor, the adopting parent or one of the spouses (in the case of joint adoption by both spouses or adoption of the other's child by one of the spouses).
b. Authenticated copy of the decree of adoption (Articles A.K. 1569, 1576, 1577, 1579, 1580, 1581, 1582, 1583 and 1584).
c. Relevant excerpt of the amended birth certificate.
d. Certificate issued by the mayor or reeve of the local authority, regarding the existence of both the adopting parent and the adopted person in the male registers and/or the municipal roll.

  1. All the certificates from mayors or reeves required by the said document must be signed by the said mayors or reeves and under-signed by the officer of the male register and/or the municipal roll in the case of municipalities or by the secretary in the case of communities. For the certificate of absence of birth certificate in particular, it must also be under-signed by the Police Commander of the local Police Station.. For any other special cases, similar to the above supporting documents are required, adapted to each particular case or supplemented with other documents that prove the desired modification upon the discretion of the prefects.
  2. In all applications submitted according to the said decree for a modification in the male register and/or the municipal roll, the full identity details must be recorded, as well as the current address (town, street, number) and date of submission. In those cases (enrolment of unregistered persons, addition or modification of records in the male registers and/or the municipal rolls) where a copy or excerpt of birth certificate is required where no birth certificate is available or it has been destroyed, a certificate by the local registrar must be submitted, stating this fact (that no birth certificate is available or that it has been destroyed). Also, in absence of the relevant record in the "christening" or "birth" records, a certificate by the religious functionary must be submitted stating this fact (that there is no relevant record).
  3. The certificates, application forms and supporting documents required for the following modifications in the male register and/or the municipal roll are not subject to Public stamp duty.

Am I obliged to enrol in the Male register?

All male Greek nationals residing either in the country or abroad are obliged to enrol in the male register of the their municipality or community.
Minors are enrolled in the male register of the municipality or the community that corresponds to the municipal roll they are registered in or are obliged to register according to the decrees regulating the enrolment to the municipal rolls. Adults can enrol in the male registry of the municipality or community of their choice.


What is required for the registration of foreign nationals following their naturalisation or re-naturalisation?

Naturalised foreign nationals, Greek or other, are registered in the male register and/or the municipal rolls of their municipality or community of residence at the time of naturalisation, subject to the approval by the relevant prefect.


What is required to transfer my records to another municipal roll?

1. The person seeking transfer of municipal records can enrol in the male register and/or the municipal rolls of the municipality or community where they wish to register, whilst at the same time their records are removed from the previous male register and/or municipal roll.
2. For the transfer of the records, an application is required by the interested party or, in the case of a minor, by the parents or guardian. The application must be submitted at the conscription office of the district where the municipality or community that holds the previous male register and/or municipal rolls belongs in.


What are the supporting documents required to register a birth?
Medical Birth Certificate � Identity cards of the parents � Act of designation of family name to the child, and in particular for the birth rank. A 10-day period is allowed for the registration. In the case of exceeding this deadline by up to 90 days there is an administrative charge of 1500 drs payable in duty stamps. Beyond 90 days the fine is 4500 drs.


What are the supporting documents required to register my wedding?

  1. The registration form of the wedding ceremony by the Minister or the Mayor (civil wedding).
  2. Identity cards of the couple.
The wedding can be registered only at the place where it was conducted by one of the spouses or by a third person that has been appointed as a representative by power of attorney. The time period allowed for the registration is 40 days. In the case of exceeding this deadline by up to 90 days there is an administrative charge of 1500 drs payable in duty stamps and beyond 90 days the fine is 4500 drs.



What are the supporting documents required to register a death?

  1. The medical death certificate completed by the hospital or a consultant.
  2. Identity card and electoral book of the deceased.
In the case of unavailability of one or both of the above, a first-degree relative must submit a declaration form of L. 1599/86. The declaration and the burial permission must be submitted within 24 hours before the burial. On Saturdays, the Registry Office is open solely for issuing burial permissions.

What are the supporting documents required to register a divorce?

  1. Authenticated divorcement decree.
  2. Bill of divorcement by the Church Authority (church wedding).
  3. Decree absolute (civil wedding) � Waiver of Legal Action One of the two spouses or a third person appointed as a representative by power of attorney has the right to register a divorce.
There is a deadline of 30 days from the time of the Bill of Divorcement by the Church Authority or the Certificate of the decree absolute. In the case of exceeding this deadline by up to 90 days there is an administrative charge of 1500 drs payable in duty stamps and after the expiry of 90 days the charge becomes 4500 drs.

What are the supporting documents required to obtain a license to establish and run a shop?

The department of shop licenses issues the licences for establishing and running a shop within the limits of the Municipality of Vathi, catalogues the applications and oversees the process of their issuance and where appropriate it proceeds to revoke the license.

WHAT YOU NEED TO KNOW:
For the foundation of an establishment in the Municipality of Vathi, notification of the Local Authority is required regarding the type of establishment by completing the application form for a shop pre-test.
Subsequently, and upon approval of the shop foundation by the Local Authority, you will be notified so as to proceed with compiling a portfolio.
Once the application form is completed you must register it at the Archives of the Municipality of Vathi and then submit it to the Head Office attaching the necessary supporting documents as listed in the cover letter.

A) SUPPORTING DOCUMENTS FOR THE ISSUANCE OF A FOUNDATION AND OPERATION LICENCE OF AN ESTABLISHMENT SUBJECT TO THE SANITATION DEPARTMENT.

  1. Application Form.
  2. Ground plan of the premises in triplicate.
  3. Copy of Criminal Record.
  4. Certificate from the Commercial Chamber of Samos.
  5. A solemn declaration by the attending electrician.
  6. Certificate of the main premises.
  7. Certificate by the Fire Department.
  8. Private agreement for the property lease.
  9. Authenticated copy of the Planning permission or solemn declaration of the owner.
  10. Photocopy of electoral book.
  11. Photocopy of identity card.
  12. Photocopy of health book.
  13. A voucher of � 58.69.
  14. Three photographs.
  15. Photocopy of tax assessment.
  16. Current tax status.
B) SUPPORTING DOCUMENTS FOR THE ISSUANCE OF A FOUNDATION AND OPERATION LICENCE FOR AN ESTABLISHMENT SUBJECT TO THE SANITATION DEPARTMENT DUE TO DEATH.
  1. Application by the interested party.
  2. Death certificate.
  3. Certificate of marital status.
  4. Copy of will (if any).
  5. In absence of a will, a declaration form of L. 1599/86 with authenticated signature of each beneficiary stating that they agree to lease the premises to the interested party.
  6. Two (2) photographs.
  7. Photocopy of health book (authenticated).
  8. Authenticated photocopy of identity card.
  9. Criminal Record.
  10. Photocopy of previous license (authenticated).
  11. Triplicate of the Local Authority : � 58.69.
  12. Practice license.
  13. Fire safety certificate.
  14. Photocopy of electoral book (authenticated).
  15. Other supporting documents requested by the Department if dimmed necessary for the issuance of the foundation and operation license of an establishment. (article 7 and Sanitation Department Directive ���/8577/83).


C) SUPPORTING DOCUMENTS FOR THE REPLACAMENT OF THE OPERATION LICENSE DUE TO RETIREMENT OF THE HOLDER.

  1. Application form (provided by the department).
  2. Retirement decree / Pension slip or certificate by TEBE that the supporting documents for retirement have been submitted.
  3. Criminal Record.
  4. Photocopy of Identity Card.
  5. Health book from the Sanitation department
  6. Electoral book.
  7. Two recent photographs.
  8. Triplicate of � 58.69.
  9. Certificate of marital status of the retired person.
  10. Declaration form of L. 1599/86, with authenticated signature by the Police Department, stating that the establishment is transferred due to retirement.
  11. Practice license.
  12. Certificate by the Inland Revenue regarding the initialisation of a practice license as well as the withdrawal of the practice license of the retired.
  13. Fire safety certificate.








  14. D) SUPPORTING DOCUMENTS FOR THE ISSUANCE OF A LICENSE FOR MUSICAL INSTRUMENTS.

  1. Application form.
  2. A.E.P.I. certificate.
  3. Triplicate of the Local Authority : � 58.69.
  4. 3 photographs.

E) SUPPORTING DOCUMENTS FOR THE LICENSE REPLACEMENT DUE TO DEATH / RETIREMENT / SALE / TRANSFER.
  1. Copy of previous license.
  2. Photocopy of Identity Card.
  3. Relevant excerpt of Criminal Record.
  4. Two photographs.
F) SUPPORTING DOCUMENTS FOR LICENSE REPLACEMENT DUE TO ADDITION OF NEW GAME MACHINES AND SPECIALLY CONVERTED TABLES.
  1. Supplementary inventory validated by the relevant Tax Office.
  2. Authenticated copy of proof of payment of the duty.
  3. Assessment by the Sanitation Department if subject to it.


G) SUPPORTING DOCUMENTS FOR THE REPLACEMENT OF THE OPERATION LICENSE DUE TO MODIFICATION OF THE DEED OF PARTNERSHIP

  1. Application Form.
  2. Previous operation license.
  3. Modification of the deed of partnership where the new representative of the company is specified and a certificate by the Court of First Instance regarding the modifications in the company.
  4. Criminal Record.
  5. Photocopy of identity card.
  6. Photocopy of health book.
  7. Photocopy of electoral book.
  8. Two (2) recent photographs.
  9. Triplicate of � 58.69.
  10. Fire Safety Certificate.
  11. Other supporting documents that may be requested by the Department if dimmed necessary for the issuance of the foundation and operation license of the establishment. (article 7 and Sanitation Department Directive ���/8577/83).


H) SUPPORTING DOCUMENTS FOR THE ISSUANCE OF A LICENSE OF "RECREATIONAL AND MACHINE GAMES"

  1. Application Form.
  2. Criminal Record.
  3. Photocopy of Identity Card.
  4. Two photographs.
  5. Previous license (authenticated photocopy).
  6. Shop operation license (authenticated photocopy).
  7. Certificate from the Inland Revenue confirming the payment of the relevant duty.

What are the supporting documents required to obtain a permit to occupy public areas with seating arrangements and merchandise?

  1. Relevant application form.
  2. Shop operation license.
  3. Proof of no outstanding debt to the Local Authority.

What is required to obtain a permit to temporarily occupy pedestrian areas with building materials?

  1. Relevant application form.

What is required to obtain a Property Tax Certificate?

  1. Application form.
  2. Identity card.
  3. N.I. Number
  4. Full name of the owner and the leaseholder.

What is required to obtain an Exhumation Permission?

  1. Application form.
  2. Exhumation right.

What is required to obtain water supply to a property?

  1. Application Form.
  2. Planning permission.
  3. Water supply right.
  4. Water meter.

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